Ontario move-out inspection checklist

Before the walkthrough

• Pull the move-in checklist and photos
• Confirm keys/fobs to be returned
• Agree on a time with adequate light
• Bring a phone with charged battery and storage

During the inspection

1. Walk the same path as move-in (room order consistency helps).
2. Photograph anything new or worsened; caption with room + issue.
3. Note meter readings and whether the unit was cleaned to a reasonable standard.
4. List keys returned vs issued.

Afterward

Upload photos into an Evidence Pack labeled “Move-out”, keep communications in writing, and reconcile the final month / LMR on your rent ledger. If disagreement remains, organized records help both sides evaluate options calmly.

Related checklists: Move-in · Evidence organization

Compare against move-in evidence

The strongest move-out files are comparative. Pull the original Evidence Pack or folder and review room-by-room before arguing about “new” damage. Ordinary wear and tear is different from holes, burns, or missing fixtures — photos help both parties stay factual.

If move-in documentation is thin, be honest about gaps. Going forward, capture a complete move-in inspection for every new tenancy.

Keys, utilities, and forwarding

• List every key, fob, garage remote, and mailbox key expected back
• Photograph utility meters if tenants paid utilities
• Confirm mailing address for any final statements or deposit correspondence
• Note parking permits or locker keys separately

Keep the same items on your rent ledger notes when reconciling the last month’s rent deposit.