LeaseTrailLTB evidence organization checklist
Not legal advice. Ontario rules change; confirm with Tribunals Ontario / the Landlord and Tenant Board (LTB) and a qualified professional.
If a disagreement may go to Ontario’s Landlord and Tenant Board, organization matters. This is an evidence organization checklist for your own files — not legal advice, not a filing guide, and not a claim that LeaseTrail or any pack is “LTB-approved.”
Core documents many people gather
- Lease / tenancy agreement and renewals
- Rent ledger and payment proofs
- Notices exchanged (keep copies of what you served or received)
- Maintenance requests, vendor invoices, and photos
- Move-in and move-out photos with dates
- Relevant emails/texts (export or screenshot with timestamps)
How to organize without panic
- Timeline first: one page listing key dates in order.
- Bucket files: Payments · Notices · Repairs · Condition photos · Other.
- Label clearly: YYYY-MM-DD_room_issue.jpg beats IMG_4533.jpg.
- Prefer originals: keep full-resolution photos; PDFs for statements.
- Stay consistent: the same naming scheme across the tenancy.
Where LeaseTrail fits
Evidence Packs give you a place to collect timestamped move-in/out photos, guest uploads, and PDF exports. Tenancy records can hold payments, maintenance, and documents so you are not hunting through email on deadline night.
Official procedures, forms, and deadlines live on Tribunals Ontario / LTB sites — always follow those for anything you file.
Start free on LeaseTrail
Keep rent ledgers, maintenance notes, and move-in/out Evidence Packs organized in one place — with timestamps and PDF export.